Please retain the relevant import permit (please refer to next section for permit. However, the importer should provide the supporting trade documents to substantiate the commercial value of the imported trade samples. Its used for customs, the calculation of tariffs, and the declaration of international commercial terms. Our customers are welcome to contact us at 80 or if they have any questions regarding the shipping of gifts and samples. The commercial invoice may indicate Value for Customs Purposes Only, which means that there is no sale of goods involved. A commercial invoice is required for the export and import clearance process. Note some countries do not allow the use of Pro Forma Invoices and instead require a Commercial Invoice format be used. \Ĭountries that don’t accept Pro Forma invoices for customs clearance of non-document shipments are: Aruba A Pro Forma Customs Invoice Format is commonly used for gifts or samples to signal to customs officials that the nature of the goods is informal. ![]() Customs Invoice: Make sure the customs Invoice states the reason why that item is being sent to the receiving country so that customs officials know how to handle it.Description: Adding “sample,” “personal effects,” “gift,” “not for resale,” and “value for customs purposes only no commercial value” to the description can help customs know how to handle clearance and any duties or taxes properly.Value: When shipping gifts or samples, list the value of what it would cost to replace the item if something were to happen to it.How should I designate a gift or sample on customs forms? It may be a low value, but it would cost something to replace it if it got lost or damaged. It is not uncommon to think that if you are sending a gift or a sample that you should declare no value on the Invoice. See article explaining the difference between the two invoice types here. So that declaration is made with Commercial or Pro Forma Invoices. An official export document called a commercial invoice is created by a shipper or exporter and includes specific information about a shipment, including the quantity of goods, price(s), value, description of the shipment, and terms and conditions of sale. ![]() When you are shipping, though, you are not there to make that declaration. It’s an opportunity for you to declare things you are bringing into that country. ![]() Update Consignee and Buyer Information (If Not Consignee) Now, fill in the necessary buyer details like the buyer name, address, and contact information. You are probably familiar with the concept of going through customs when you travel internationally. Once you have the pre-made commercial invoice template, fill in the sellers information like his name, address, tax ID, and contact number.
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